If you’ve ever attempted a quick Google search for CPAs in your area, you’ve probably learned there’s no such thing as a quick search for an accountant. Accounting is all about the details, and when you’re trying to find someone to handle your finances, it pays to be thorough. Your money is at stake, and you should only choose someone who has your best interests in mind. A small amount of accountants have questionable (to say the least) practices, and knowing the warning signs makes a big difference:
Outdated CPA Certificate
There’s a reason many people prefer to work with a CPA rather than a general financial planner: the title requires a higher level of expertise. In addition to years of schooling, CPAs complete exams to ensure a high-level understanding of auditing, business concepts, financial rules and reporting. It’s worth asking for credentials to ensure your accountant has retained their license. (more…)
When you start a new business, you have to make a decision regarding how you will approach your financial management. Two basic methods are available to you: cash basis or accrual basis. Although the two methods clash, there are also see some similarities.
Cash basis is an accounting method that counts income only after cash or a check is received and expenses are not counted until they have been paid. This method is the most popular accounting method among entrepreneurs and small businesses.
Accrual basis is an accounting method that counts income when orders are placed or services are requested, regardless of payment being received. Expenses are counted when your request for good or services is fulfilled.
Are you a small business owner who struggles to keep your books balanced? Do you feel like you’re too busy juggling all the other responsibilities of managing the day-to-day operations? If so, you’re not alone. Bookkeeping can be tedious and intimidating, but with the right tips and tricks, it doesn’t have to be a struggle. We share some of our favorite bookkeeping tips for small businesses, so read on and start getting your books in order!
1. Separate Your Personal and Business Expenses
Mixing your personal accounts and business accounts is asking for trouble. Skip any confusion and create separate bank accounts. Having a dedicated business account provides a clearer picture of your business cash flow allowing you to track expenses more easily. Solely using credit cards for all business transactions is a great way to stay on top of expenses as cash payments can easily be overlooked.
2. Pay Attention to Receivables
Every business likes to get paid but managing those payments isn’t as much fun. Marking an invoice as paid when payment is received seems easy, but all too often customer payments are left to reconcile at a later date. It’s important to keep track of your transactions as they happen. Applying customer payments weekly will save you time and money – and a big headache come tax time.
3. Pay Yourself a Salary
While paying yourself may not be the first thing that comes to mind as you’re building a business, if your business earns enough money, it should be. Paying yourself a salary is an excellent way to keep your business and personal life separate and keep your books in order. Rather than having business pay your personal expenses, have them write you a check that is deposited into an account just for those payments.
4. Log Expense Receipts
The importance of keeping business receipts cannot be overstated, as they help you keep accurate records for your taxes and lend credibility to any tax reporting. Whether it’s buying dinner for a client or paying to create a new logo for your company, all purchases should have some type of receipt with them so you can keep an accurate record of all business expenses.
5. Hire a Professional
Too many small businesses struggle with the day-to-day tasks of keeping their books, and it’s a problem that can be easily avoided. Your business requires your full attention as you grow it into something amazing—outsource these tedious jobs so you have more time to focus on what really matters, making money!
As a small business owner, you have to be mindful of your accounting and finances. These tips will help make bookkeeping less daunting and ensure that your business is on the right track financially.
The spread of the coronavirus clearly had an impact on the general business environment. For many businesses the crisis led to some decline in revenue resulting in making necessary adjustments to navigate the times and not put themselves at risk. While there are revenue opportunities for certain goods and services based on the impact of COVID 19 (i.e. masks), there are also opportunities in business operations. One of the advantages to decreased business activity is companies having time to make operational adjustments like back office accounting. If you are looking to make some changes to your accounting operations, here are some to consider that may help your business emerge from this crisis and any other stronger and better than before.
Get accounting online
Moving your accounting operation online is beneficial to your business, and any small to midsize company or organization should be running their accounting software on desktop or server-based software. Applications such as QuickBooks Online, Intacct, Xero, and others provide full accounting software functionality in a secure environment. We have a client portal for our clients at Motl Accounting which provides access for faster and more convenient communication and document exchange. No software installation on your computer is needed and any user from anywhere in the world can access, which makes it easier for your books to be managed anywhere.
Automate accounting process
Automating your accounting process eliminates the need for data with sensitive information to travel between systems via paper mail. Most online applications have electronic interfaces to banking systems. This eliminates the need to reconcile paper- based banking statements, as the information from your bank is always seamlessly provided to your online accounting system. These applications also connect to other specialized applications for billing and expensing in many instances, therefore reducing the time and effort required to reconcile through paper documents and manual entries.
Outsourcing some or all of your accounting operations is a great way to eliminate costs, decrease risk and free up time for you to focus on your business. Accounting firms are accustomed to cloud accounting and are in many instances more savvy in automating your accounting process. With remote access to software, data and a bookkeeper you will have access to a virtual accounting team that is available to you wherever you are. Beyond current circumstances, there is a sizable benefit to using an accounting firm like ours. Imagine the freedom to focus on actually running your business, confident that the books are right, having access to all your financials and a team of experts in your corner to help make sound logical financial decisions. This we’ve realized provides business owners and managers with peace of mind. Having the experts handle your bookkeeping, payroll and accounting lets you weather storms better.
If you are looking to automate and transfer your accounting practices online with a reputable accounting firm, we’d be happy to assist. Our team of accountants, bookkeepers and payroll professionals are ready to help you with your financials during uncertain times like these. Stay safe and connect with us via our website, social pages or call us at 847-426-2100.