If you’re a small business owner in Chicago or the northwest suburbs that have been considering using outsourced payroll services for your company, you’re sure to have plenty of questions that the Payroll Vault team at Motl Accounting in Dundee can answer. After all, payroll is an essential responsibility for every company, so it’s important to know that yours is in good hands. Still, the benefits of enlisting an external payroll provider often outweigh this uncertainty for small and medium-sized businesses. When it’s time to dedicate more time to grow your business and less on number crunching, here are three questions you should always ask when evaluating payroll providers.

  1. How do your services match my needs?

Every business faces a unique payroll situation, so it’s a good idea to have a thorough understanding of yours before you pick up the phone. You should have a ballpark estimate of how many employees you plan to hire in the upcoming year, so you can better articulate the amount of payroll help you need. Blair Motl and the Payroll Vault team believe that at the very least, your payroll provider should offer individual income calculations, direct deposit and payroll tax filing services. Other services such as retirement plan management may cost extra. Only purchase the services you need right now, and know that you can take advantage of other offerings as your company grows.

  1. Will my payroll information be easily accessible?

When your employees have a question relating to payroll, they expect an immediate answer. Naturally, some business owners express concerns about leaving that type of information to a third party that may or may not answer questions quickly. That is why it is essential to ask your payroll provider about their client communications philosophy. In addition to readily available payroll experts, our Payroll Vault team provides software your team can use to access payroll information at any time on any device. Ask your provider exactly what information the software provides and how straightforward it is to use. The best firms will provide an intuitive user experience.

  1. What experience do you have in my industry?

Payroll considerations for a restaurant will be much different than those for a hospital. Whatever industry you work in, it’s important to know your payroll provider isn’t going into the situation blind. A little bit of experience working with similar companies can go a long way towards efficiently handling your payroll responsibilities. A payroll provider with experience in your industry may know about unique payroll tax breaks that you can take advantage of. They will also understand the information you’re most likely to need on a regular basis and tailor their services accordingly. We provide payroll services to many businesses in diverse industries. We currently assist an amusement park in East Dundee IL with our service and provide them a system with geofence capabilities that make it possible for their staff to clock in their times only when they are on site. This obviously helps the business ensure their workers are following company policy and clocking in when they are at work.

When it’s time to outsource your company’s payroll, you should know what you’re getting into. Our payroll services can save your business time, money and effort. Be sure to ask the right questions when you’re looking for a provider that fits your company.

If you’re beginning to think about outsourced payroll, why not get all of your finances in order this spring? Read our blog post “Getting Financially Organized at the Office” to put all your financial ducks in a row.